A Step-by-Step Guide to Scaling Your Ecommerce Business in Less Than 6 Months

It’s hard to believe that today is my five month anniversary of purchasing IceWraps.com. Before I go any further, this is the point in the story where I want to let my wife know, I’m aware that we have a much more important anniversary coming up — our nine year wedding anniversary. I have something special planned babe, I promise!

Ok, back on topic, how have things been going with IceWraps.com? Well, lets just say I don’t regret the purchase.

As I was putting together an outline for this post, I was actually impressed with what I’ve accomplished over the past five months with this project. I’m pretty hard on myself, so I don’t normally say stuff like that. However, the reality is that over the past several months I’ve been able to take an online business that was on the brink of bankruptcy and turn it into a profitable one. On top of that, the website is experiencing hockey stick growth. So, I’m expecting even better things to come.

Below I review what I’ve found to be most successful in building my latest brand.

Click To Tweet

In the spirit of connecting with my fellow business owners, below I review what I’ve found to be most successful in building my latest brand.

Setting The Groundwork

I really had no idea what I was getting myself into when I purchased this site. It was just a gut feeling that this would be a good purchase after looking at all the numbers. If you’re interested in reading the backstory on how I came to purchase IceWraps.com, you can read that here.

The first step was to travel to Hudson, MI from my home base in San Diego, CA to pack up all the existing inventory and get training from the then-current employees. At this point, I didn’t know the first thing about ice wraps, the manufacturers in the space or how to answer customers’ questions. It was going to be 100% baptism by fire.

Before arriving, I coordinated a U-Pack truck to arrive around the middle of the week. U-Pack is an awesome service that will drop off a full size trailer and allow you to use as much of it as you want.

I didn’t know the first thing about ice wraps. It was going to be 100% baptism by fire.

Click To Tweet

Once everything was packed up, I spent the rest of the week learning as much as I could from the two employees that were there. It was sad because they knew they were going to be out of a job, and they were pretty emotionally invested in the business. Ideally I would have liked to keep them employed, but I didn’t want to establish nexus in another state. So, at the end of the week, I paid them out a severance, and we said our goodbyes. I’ve never met two people who were so amazing in my life. They could have made the situation totally awkward, or been total jerks to me, but they were nothing short of forthcoming with anything I asked. Maybe it was small town hospitality, but it helped get things started on the right foot with IceWraps.com.

I got back to San Diego and at that point, I had an inventory manifest of everything that was rolling my way from Hudson. The problem was that the old owner was having cash-flow issues, so he let the inventory counts run down pretty low.

The first order of business was to contact all 13 manufacturers that I was going to be working with, establish a relationship with them, fill out new vendor paperwork, negotiate the best possible prices and place orders. The inventory value I purchased from the old owner was around $25,000; I placed about $50,000 in initial reorders. Placing these orders was a bit of a shot in the dark. I had some reports from the old owner that showed what sales they had done in the past year, but I knew past performance wasn’t going to be indicative of future results. I just took the best educated guess I could. It worked out pretty well.

The next order of business was to get support under control. The old owner was running a site at both icewraps.net (his main site) and icewraps.com. This meant two support email addresses plus phone support. I immediately set up support@icewraps.com and forwarded everything over to that. I also converted the support system over to helpscout.net, which was a fraction of the price of what they were using. Plus, it’s a better product.

I also needed to get the toll free support number off of Ring Central (which is exorbitantly priced), so I ported that over to Phone.com. For the first two weeks I setup a voicemail on the number that said something to the effect of: “We are in the process of moving our warehouse from Michigan to California. During this time, we will not be able to answer our phones. Please email us at support@icewraps.com.”

I did this for a few reasons:

1. I didn’t want to be bothered by phone calls while I was drinking from a firehose.

2. There was a 90% chance I wasn’t going to be able to answer their questions intelligently anyway, since I was just learning the products and business.

3. Email allowed me to research the issue if necessary before replying.

After two weeks, we set up the phones to ring us from 7 a.m. – 4 p.m., Monday – Friday PST and it’s been that way ever since.

I made the bold decision to keep the old sites shut off until we could get the new site up.

Click To Tweet

By mid February, all the inventory from Hudson had arrived along with most of the initial orders I placed with vendors. So, we had to spend a good amount of time reorganizing our warehouse, taking inventory, labeling inventory bins, etc. Once we had everything in place, I decided to reopen for business, but with phone orders only. At this point I realized that the systems the old owner was using were not going to be what I was going to use. They were using a combination of Yahoo Web Stores for IceWraps.net (the main site at the time), WooCommerce for IceWraps.com, and a product called StoneEdge for their backend. All of this was just awful. If you haven’t explored Yahoo Web Stores for your ecommerce site, you should — purely for entertainment.

This was a pretty big crossroads for me. I made the bold decision to just keep the old sites shut off for new orders until we could get the new site up and running. As an entrepreneur, you hate to miss a single order. Doing this made me sick to my stomach, but I was thinking long-term.

My goal was to turn IceWraps.com into a $1,000,000 business as quickly as possible. This meant leaving a few orders behind in the early going. I knew it would be a minimum of 10-12 weeks before we could have a new site up and running, but that was the sacrifice I had to make.

Spoiler alert: we relaunched on March 16th and got our first order the same day.

Full Steam Ahead

So what was the plan exactly? Here it is in a nutshell.

1. Keep both IceWraps.com and IceWraps.net turned off to web orders until the new site was ready to go. The sites were up otherwise, but checkout was just broken.

2. Take phone orders for anyone who called in by manually keying credit cards into Stripe’s interface. We got a surprising amount of phone orders during this time.

3. Build a new version of IceWraps.com from the ground up using Bigcommerce.com.

4. Toss out all the existing content on the website and replace it with more professional, higher-end content. This included all new product descriptions, rewriting every blog post and content piece and taking new product photos.

5. Setup a test site for Bigcommerce that was hidden so we could see our work on the fly.

6. Hire a programming firm to help customize the template I picked to do everything I wanted.

7. Get a bare minimum version of the site up and running without bells and whistles at IceWraps.com. Part of this included having to tabulate 301 redirects for every existing page on IceWraps.com, so when it launched there weren’t a bunch of 404 errors.

8. After I was happy with how things were working at IceWraps.com, we started adding articles to the site that corresponded to those on IceWraps.net. We couldn’t port the site over until every page that was on IceWraps.net was on IceWraps.com.

9. Create a new server for IceWraps.net with nothing but an .htaccess file to setup 301 redirects. Test TEST TEST to make sure that all the 301 redirects were working correctly.

10. Change the DNS on IceWraps.net to this new server and hold my breath hoping existing rankings and traffic would come over smoothly.

As I mentioned earlier, I gave myself 10 weeks to get all this done. We got it done in five. We got our first sale on the new IceWraps.com site on March 16 and ported IceWraps.net over to IceWraps.com about 10 days later. At this point we were generating about three sales per day via the website.

In The Meantime…

As if there wasn’t enough going on with everything above, there were still three major areas that needed to be addressed ASAP.

Amazon

In addition to IceWraps.com and IceWraps.net, I also purchased a great Amazon Seller account with lots of history. In the few months leading up to the sale, the account had kind of been let go, but it still had 1000s of feedbacks and lots of historical data. I started to evaluate this data with a fine tooth comb and cherry picked the best products to sell at Amazon FBA. This amounted to about 25% of the SKUs on the site and required additional inventory purchases.

Evaluate Amazon data with a fine tooth comb and cherry pick the best products to sell.

Click To Tweet

When I purchased the account from the old owner, they had done just under $1,000 in sales for the previous 30 days. Just under four months later, I’ve got that up to $35,858 for the previous 30 days on 1,716 sales. I’ll be talking a lot more about Amazon later on in this post. During this time period however, my main focus was just getting inventory into Amazon and seeing results.

eBay

I also purchased an eBay PowerSeller account along with everything else. This had also been floundering quite a bit, but we have somewhat resurrected it as well. We started on the eBay project about two months after the Amazon project, so the results aren’t quite as impressive (yet). Over the past 30 days we’ve sold 192 items amounting to $3,967 in revenue.

Backend Systems

With the launch of the new website looming, it was vitally important for me to find backend systems that would keep me from pulling my hair out. What I needed was an inventory management system that could keep things straight between Bigcommerce (IceWraps.com), Amazon and eBay. I didn’t want a situation where I sold an item on eBay, but then didn’t have the inventory to fill an IceWraps.com order.

In addition to this, I also needed a graceful order management system and something that could interface with my accounting and shipping systems. After just over a month of evaluating about seven packages, I ended up with Stitch Labs. It’s a bit pricey at $199 a month, but without it I would be totally screwed. As a side note, this interfaces with Ship Station for shipping management and I recently switched to Xero for accounting.

Great, You Relaunched The Website. Now What?

This brings us to right around the end of March. At that point, I had the new version of IceWraps.com up and running, the backend stuff humming, Amazon sales increasing and eBay sales increasing. So, what have I been working on the past three months, from April to July, and what are the final results to this point? These items are in no particular order.

Reviews

The old site had been using a product called Power Reviews to take in product reviews and display them on the website. Based on my experience, Yotpo is a superior product, so I decided to make a switch.

It’s not cheap software, but it’s the best on the market, in my opinion, for getting customer reviews. We saw conversion rates almost double once we installed Yotpo and were able to display customer reviews again. To be clear, this wasn’t directly Yotpo’s doing — this was us being able to display review data again. It’s not surprising that having customer reviews on products is a major trust builder and conversion optimizer.

Installing Yotpo and displaying customer reviews helped double conversion rates.

Click To Tweet

There were about 2,500 reviews in Power Reviews, but we were only able to import over about 1,400 of them. Most of the lost reviews were obsolete products that I didn’t bring over to the new site. Yotpo converts about 5% of our sales into reviews.

PPC

Once we had everything setup on the new site the way I wanted it, it was time to start up PPC again. I started up PPC for Google Adwords, Google Product Listing Ads and remarketing ads. I will be working on Bing and Facebook ads in August. To this point, the PLA ads have been working the best with an average CPC of $0.07 and a $1.95 cost per conversion. The rest of the ads are performing fairly well and we are working each week to improve performance.

White Label Products

If there is anything I’m certain about in 2015 and beyond, when it comes to ecommerce, it is that you need your own, branded products. This could be a blog post all on its own, but I’ll keep it brief. The only way you can protect your website brand, profit margins and destiny is to have your own branded products.

When it comes to ecommerce, you need your own branded products.

Click To Tweet

Over the past three months we have launched 11 IceWraps-branded SKUs with several more in the pipeline. Right now ,this amounts to less than 10% of our business, but we hope to grow it to at least half our business by the end of 2016.

SEO

Remember when I said IceWraps.com has been experiencing hockey stick growth? Well, almost all of that can be attributed to SEO and the organic traffic we’ve been gaining. I wasn’t able to do anything in terms of SEO until relaunching the website, but as you can see by the graph below, the work I’ve done has produced dramatic results.

To this point, most of the work I have been doing has been on site. There is no doubt in my mind that rewriting all the product descriptions on the site — so they weren’t just canned manufactured junk — has helped quite a bit. I also think having all original images on the product pages has been helping. Plus, posting strategic content on the site seems to be having a profound effect, too. Finally, I’ve been setting up landing pages for manufactures and other key terms to help get that traffic.

Almost all growth for IceWraps.com can be attributed to SEO and increased organic traffic.

Click To Tweet

I have a major content plan laid out for the rest of the year. I’ll be using a combination of professional writers to get the job done painlessly for me.

We already rank number one for a lot of major keywords such as “ice wraps,” “shoulder ice wrap,” “knee ice wrap,” etc, but I know there are a lot more long tail nuggets out there to attack.

On top of that, we have a lot of product categories in the medical space, outside of ice wraps, that we can go after, too. The future seems bright when it comes to SEO.

Our SEO Growth This Year

Google Trusted Stores

I’m happy to say that IceWraps.com was accepted as a Google Trusted Store around the first of July. I submitted to Google to become a Trusted Store back in May, so it took right around two months for the approval process. I haven’t seen any major jump in conversion since being accepted, but I have seen increased rankings in the SERPs. Google swears there is no correlation, but those in the SEO community have a different opinion — I do too at this point.

Live Chat

We added live chat to the site back in April and this had a pretty big effect on conversion rates. We don’t get a lot of chats, but I think it helps people feel comfortable that someone is there to help if needed. Having someone on live chat or phones all day increases overhead, but our conversion rate on calls or chats is well north of 75%. We don’t officially keep track of this, but just being around the office all day, it’s pretty easy to tell. It’s well worth it for us to have call and chat support.

Our conversion rate on calls or live chats is more than 75%.

Click To Tweet

Upsells

I added an upsell interface to the website. Basically, when someone adds a product to their cart a popup suggests other products they might want. In particular, I’ve done this with any ice wrap that has extra inserts available. So, we suggest an extra set of inserts and it’s been quite effective.

Shipping

This isn’t something that’s increased revenue, but it’s increased our profit margins quite a bit. Back in April, I evaluated every shipping service and the products they offered. The end result got our average shipment cost down to just under $7.00. Compared to an average shipping cost of $11.00 for the old owners, this is a pretty dramatic savings. The old owners had a big advantage over us, as well, since they were shipping from a more central area of the country. The difference for us was using padded flat rate envelopes or regional rate A/B boxes, when possible. We have done everything possible to squeeze every last cent out of our shipping costs.

Vacation

I’m putting this here because I was able to take a pretty epic vacation from July 3-21. It was the type of vacation where it was almost impossible to respond to emails or get any work done. I thought it was a pretty major achievement getting the business to the point where my full time support manager could run it.

He’s basically made out of awesome-sauce and isn’t your typical employee; he’s super reliable, actually cares and is an all around good guy. Even still, getting the business to the point where I could just pick up and leave for the better part of three weeks was pretty awesome. On a side note, it was one of the best vacations I’ve ever had. It couldn’t have come at a better time, because I was definitely getting burnt out. Doing 10 month’s worth of work in five kind of does that to you.

Show Me The Money

Ok, so I know what you really care about: how much moolah is this project pulling in now? Well, lets pull it all together.

IceWraps.com

The IceWraps.com website itself has pulled in $20,701.82 so far this month, which is a pace of $24,841 for the month of July. This is on 309 orders, with a pace of 370 orders. As you can see from the screenshot below, this is close to the same revenue numbers from last month, but we are on pace to do about 60 more orders this month.

IceWraps.com has grown 20% in order volume over the last month.

Click To Tweet

That works out to almost a 20% growth in order volume over last month. Our AOV can be affected pretty easily because we sell custom gel packs. These orders are normally 10-20x more money than a typical order and just one or two more/less of these orders per month can change things pretty drastically.

IceWraps.com Sales

Amazon Sales

As I mentioned earlier, we’ve done $35,995 in Amazon sales over the past 30 days. This is almost a 20% growth from the previous month and I hope to see similar results next month. We are adding new SKUs all the time and that has been helping our growth.

Amazon Sales

eBay Sales

I don’t ever see eBay being a “main” source of income for us, but it’s a great supplemental source of revenue. Over the past 30 days, we’ve done just under $4,000 in sales on eBay.

eBay Sales

Pulling It All Together

Thanks to Stitch Labs, we have a real-time running counter of all our sales. As you can see by the screenshot below, we are at $64,501 in sales over the past 30 days across all channels. Amortizing that out annually, that works out to $775,000 in sales. So, we are well on our way to my goal of making this a $1,000,000 business within the first year.

Stitch Labs Screenshot

In closing

I’m pretty happy with the purchase of IceWraps and how things have been going so far. It hasn’t all been a bed of roses, or easy work, but it’s been super rewarding. I’m ultra proud at what we’ve been able to accomplish in such a short period of time. On top of all this, I really like the business. It’s been awesome helping customers with their aches and pains and providing awesome customer service along the way. It’s such a welcome change from Treadmill.com, where customers were always upset at the fact we couldn’t deliver on time. Having inventory in our warehouse allows us to ship same day and I love comments like “I can’t believe how quickly my item got here.”

I’m not sure what the ceiling is for growth on this business, but I can certainly see doubling revenue by this time next year. Even if things just stay where they are at, it has been a great investment. Remember, I paid $72,000 for the business, which included about $22,000 in inventory. Subtracting the inventory out, I paid about $50,000 for the business and I’m easily going to make that money back in the first year of operations.

It’s not very often an opportunity comes along where you can effectively buy a business for 1x the earnings.